TL Documents on MS Word

MS Word on Desktop

There are plenty of word processing features in Word that can benefit all students, but we will focus only on those few that are particularly useful for students studying English as a second language.

Before doing so, however, students should realize that Word has a limited number of default features on the Quick Access Toolbar. Therefore, many of the features talked about below may not appear on your computer. But worry not, you'll infer how to add them as we go.

When a student of English as a Second Language copies a document from the TL website and pastes it onto a Word document on his own PC, he should be aware of all the helpful features he can access, namely Read Aloud, Translate, Dictate, Immersive Reader, and Language.

These features can be found in one of the three top toolbars―the File Toolbar which has tabs, the Ribbon below it, and the Quick Access Toolbar which may either be above or below the other two.

Read Aloud, Translate, and Language are displayed under the "Review" tab of the File Toolbar. The Immersive  Reader is displayed under the tab next to it labeled "View". And Dictate appears at the far right of the Ribbon.

Read Aloud, Translate, and Dictate are all rather straightforward and easy to use without any instruction.

An Immersive Reader document and a Word document can be toggled back and forth. In other words, they may be considered as one in the same. As an IR document, the user can make modifications to it that will enhance readability. Words can be syllabicated, page color can be changed, a number of lines ranging from one to five can be focused on at a time, column width can be adjusted to various sizes, and normal text spacing can be toggled to wide.

 

Now, we'll discuss Language. To do so we must customize the Quick Access Toolbar. To begin, we click on the caret on the right of it. When we do, a drop-down menu appears, as the one shown below. Next, we click on "More Commands."

TL word 7_edited.jpg

That will bring up the Word Options box. To wit ―

TL word 8.png

Please note that in the right column both Immersive Reader and Read Aloud have already been added. Had they not, we would search for them in the middle column, in both boxes if necessary, then add the two entries to the right column. 

 

Now we go to the left column and move up to Language. Once we click on that word we'll see the Word Options box change. It will look like the figure below.

TL word 4.png

To add a language we click on the link encircled by the violet loop. From a long list of language packs, we make our selection, then press Download. After we do so, the language pack should appear in our Download files. Then we download it. The process should take about 5‒10 minutes.

If we click on the link encircled by the dark red loop, we will have the opportunity to have synonyms and everything in the Sidebar appear in whatever language our text is in. As an example, we will use this very sentence. We will go to Translate under Review and translate it to Italian.

Magnification of a line in a different language

MS Word on Mobile Devices

(Subscription is not needed on devices smaller than 10.1 inches.)

  1. Download the app for your device:

iPad or iPhone: App Store

Android tablet or phone: Play Store

Windows tablet or phone: Microsoft Store

 

   2. The first time you use the Word app, sign in with your Microsoft 365 name and password.

 

  3. On the New screen, create a new document by selecting OneDrive - Personal under Create in, and then choose Blank Document.(Changes are saved automatically.)

Word_edited.jpg

  4. To give your document different name:, choose File > Save > Rename this file.

 

  5. Bring up TotallyLiterate.org.

  6. Copy a story or poem and paste it onto the blank screen of a new Word document. (When you do, it will be in "Print Layout" view.)

  7. To have the document read aloud, you must change the view to "Mobile View." That is done by clicking the rectangular icon that sits between the magnifying glass icon and the share icon.

  8. Click the three vertical dots to the right of the share icon. Then click "Read Aloud" from the pop-up menu at the bottom of your screen. When you do, the TTS voice will start to read and the Voice Controls will appear at the bottom of your screen.

  9. When you're through reading, click on the "X" on the right of the Voice Controls, then click on the arrow on the left of the toolbar on top. That will take you back to all the saved files on your computer.

  • Please note that there have been no word processing, editing, commenting, nor sharing features addressed above as they are merely incidental to our specific purposes.